Constitution of Beaumaris Town Bowling Club

                     Revised April 2016

 

  1. Designation.

    The name of the Club shall be Beaumaris Town Bowling Club (hereinafter called the Club)

     

  2. Affiliation.

The Club shall be affiliated to the British Crown Green Bowling Association via the Gwynedd CGBA and the Welsh CGBA.

 

  1. Objects.

The objects of the Club shall be:

  1. To provide the opportunity for the members to participate in the game of crown green bowling for leisure and/or friendly competition.

  2. To further the interests of the game of crown green bowling.

  3. To enter teams for competition in whichever Leagues the Annual General Meeting decide. At present, these are the Anglesey and Bangor and District Monday Night and Wednesday Night Leagues, The North Wales Coast League, the Premier Toyota Welsh Counties League and the Gwynedd Senior Citizens League. The Club, if it so wishes, will enter teams in any Cup Competition associated with any of the above leagues.

  4. The decision to enter one or two teams in any of the above leagues or their respective Knockout Cup Competitions will be taken at the Annual General Meeting.

  5. The decision to withdraw any team from any of the above leagues or their respective Knockout Cup Competitions will be taken at the Annual General Meeting.

     

  1. Management

  1. The Club shall consist of Executive Officers, elected at the Annual General Meeting, Honorary Life Members, Ordinary Members, Junior Members. Country Members, Student Members and Social Members.

  2. Junior Members shall be members under the age of 16 on the 1st April, in the then current playing season.

  3. Student Members shall be members who are over 16 on the 1st April of the then current playing season and who are still under Education at University, Training College, Technical College or any other similar Educational Establishment.

  4. Country Members shall be members whose Welsh CGBA registration is held under another associate bowling club and who only play for Beaumaris Town Bowling Club in one of the previously listed leagues.

  5. Social Members are members who do not play competitive bowls in any of the previously listed leagues.

  6. Honorary Life Members (of which there should be five (5)), are members elected as required at the Annual General Meeting.

  7. Other Members are members of any age who do not fall into 2/3/4/5/6, and who play competitive bowls in two or more of the leagues as previously listed.

  8. In accepting membership, a person agrees to abide by the Constitution and Playing Rules of the Club and the rulings of the appointed Executive Committee.

  9. The Executive Committee shall have the power to suspend or expel any member found guilty of conduct likely to bring the name of the Club into disrepute. In such an event, the member will have the right of appeal by means of a letter sent to the Club Secretary who must then call a full Extraordinary General Meeting of the Club which will have the final decision.

 

  1. Membership Fees.

     

1 Annual membership fees shall be paid by all members of the Club, as listed under (4)  2/3/4/5 except Honorary Life Members, who can if they so wish make a voluntary cash contribution to the Club.

2 Membership fees shall be fixed at the Annual General Meeting for all categories as listed in the above.

3 All membership fees must be paid to the Honorary Treasurer / Membership Secretary before the 1st May in the current season. If any player fails to pay their membership in full by that date they will be deemed as un-selectable to play by elected captains of teams in any of the Leagues the Club play in. Social Members will have to pay any Green Fees to the Town Council via the patron of the bowling club pavilion.

4 Any new member who joins the Club after the 1st May in the then current bowling season, will have to pay the appropriate membership fee immediately to the Honorary Treasurer / Membership Secretary.

 

  1. Officers of the Executive Committee.

    1 The Honorary Members of the Executive Committee shall be the President, Chairman, Vice Chairman, Secretary, Treasurer, Membership Secretary and the Captains and Vice Captains of all the League teams.

    2 The position of President may be conferred for life at the Annual General Meeting. All other Officers must retire annually but are then eligible for re-election at the Annual General Meeting.

    3 If a vacancy arises after the Annual General Meeting, the Executive Committee shall have the power to appoint a person to fill the post.

     

  2. Trustees of the Club.

    1 There will be three Trustees of the Club ( one of which must be the Honorary Treasurer), who will watch over the Club Funds and who will be allowed to open and close bank accounts, sign cheques and issue other orders or instructions to banks on behalf of the club.

    2 No cheques, orders or other payments may be drawn from Club Funds without the signatures of at least two of the Trustees.

    3 The Trustees may veto any expenditure of Club Funds which they consider to be of detriment to the Club. Such a veto is to be referred to a full Extraordinary General Meeting of the Club within 14 days and may only be over-ruled by a two-thirds majority of persons present and entitled to vote under the rules of the Club Constitution.

    4 The Honorary Treasurer will provide a full, comprehensive and audited Balance of Accounts at the Annual General Meeting and must answer any questions raised by the members in relation to the accounts.

  1. If the Club is unable to elect an Executive Committee to run the affairs of the Club at the Annual General Meeting and in so doing decides to withdraw from the Leagues, then the Trustees would recommend to all members that the Club should fold. If this is agreed by the members, the Trustees will have the power to oversee all banks accounts under the name of Beaumaris Bowling Club for a period of three years. If after that time the club has not reformed, then the said monies should be withdrawn by the Trustees and given as a donation to the Welsh Crown Green Bowling Association.

  2. In the event of the Club folding, the Trustees will have the authority to pass on all club house keys, the mower and other miscellaneous items owned by the Club and used for the general maintenance of the bowling green and surrounding ditches to the Beaumaris Town Council for safe keeping. However there will be a proviso written into the handing over agreement of the above, in that if the Club reforms at a later date, that all such items will be returned to the ownership of the newly elected Trustees of the Club.

     

  1. The Business of the Executive Committee.

    1 The Executive Committee will, as a priority, uphold the Rules and Constitution of the Club as laid down at the Annual General Meeting of the members.

    2 Within the provision of 8(1) above, the general management of the Club will be vested in the Executive Committee.

    3 Meetings of the Executive Committee may take decisions on votes or views to be expressed on behalf of the Club at any external Bowling League Association or other meeting at which the Club Representatives attend.

    4 The Honorary Club Secretary shall convene meetings of the Executive Committee from time to time as business requires.

          5 The Executive Committee may co-opt any person it shall desire

          to attend particular meetings or items on the Agenda.

  1. Only bona fide members of the Executive Committee are

entitled to vote at Committee Meetings. There will one vote per person except that the Chairman will not vote unless there is a split decision when he will then have the casting vote.

  1. The quorum necessary for the transaction of business at the Executive Committee Meeting shall be five members present who are eligible to vote.

  2. The Secretary will take Minutes of all meetings of the Executive Committee and these may be read out at full Annual General Meetings of the Club upon demand of two-thirds of the members present.

     

  3. The Annual General Meeting.

1 The Annual General Meeting (AGM) of the Club shall be held in November of each year at a location within the town of Beaumaris. The Secretary will fix the exact date, place time of the AGM only after consulting with the Chairman.

2 The Secretary shall give at least 21 days preliminary notice of the date of the AGM and invite Notice of Motions from members of the Club. Such Notices of Motions must be delivered to the Secretary in writing at least 10 days prior to the date fixed for the AGM.

3 At least 7 days prior to the date of the AGM, the Secretary will give notice to all members of the full Agenda together with all Notice of Motions to be presented at the meeting.

4 Notice of Motions which are not on the Agenda and which involve an amendment to the Constitution or Club Rules, will not be accepted at the AGM.

5 Amendments to Notice of Motions which appear on the Agenda may be accepted but only with the agreement of the original proposer.

6 The business of the AGM will be:

  • Chairman’s Address

  • Apologies

  • Obituaries

  • Minutes of previous AGM

  • Matters arising from the Minutes

  • Honorary Secretary’s Report

  • Honorary Treasurers Report

  • Approval of Balance Sheet

  • Reports of Team Captains

  • Election of Officers

  • Subscriptions for following season

  • Notice of Motions from the Executive Committee

  • Notice of Motions from the Members

  • Notices from the Secretary.

There will be No Other Business transacted at the AGM.

7 Only full paid up members of the Club may vote at the AGM. There will be one vote per person except that the Chairman will not vote unless there is a split decision when he will have the casting vote.

  1. Motions which involve an amendment to the Constitution or Club Rules must have the approval of at least two-thirds of the members present who are eligible to vote. Other motions will be decided by a simple majority.

  2. The quorum necessary for business to be transacted at the AGM shall be eight members of whom at least three shall be from the Executive Committee.

     

  1.  General Meetings

    1 The Secretary will convene a Pre-Season meeting of the members of the Club in March of each year.

    2 The Secretary will give at least 14 days’ notice of the meeting after again consulting the Chairman as to the venue, date and time.

    3 No resolution which involves a change in the Constitution or Club Rules may be considered at the Pre Season Meeting except by way of an emergency proposition from the Executive Committee. Such an emergency proposition must have the support of at least two-thirds of the members present and eligible to vote at the meeting.

    4 The quorum necessary for business to be transacted at the Pre Season Meeting shall be eight members of whom at least three shall be from the Executive Committee.

    5 All Club Captains and Vice Captains for the forthcoming bowling season will be elected at the Pre Season Meeting.

     

  2. Representation of the Club.

    1 The Secretary or his deputy will be represent the Club at all Bowling League, Bowling Association or other external meetings and speak , vote or otherwise act on behalf of the Club.

    2 At all times, the Club representatives will speak and vote in accordance with the direction of the Annual General Meeting, Pre Season Meeting or Executive Committee Meetings of the Club.

    3 If a matter arises at any external meeting where the views of the members of the Club are unknown (provided that all possible steps were taken previously to determine the views of the members) the Club representatives will use their discretion and vote in accordance with the best interests of the Club.

     

  3. The Constitution.

    1 No additions, alterations or recissions of the Constitution shall be made without the consent of two-thirds of the members present and eligible to vote at the Annual General Meeting or, by an emergency proposition of the Executive Committee, at a full Pre Season Meeting of the Club.

    2 In the event of any matter arising, which is not provided for in the Constitution, the matter will be dealt with by the Executive Committee, whose decision will be final.

     

    The Constitution was accepted and passed by the members at the 2016 Annual General Meeting held at the Bulkeley Arms Hotel on Friday 18th November 2016.

     

     

     

 

 

 

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